LGBTQ+

Name, Gender Identity, and Gender Changes to Student Records:

Affirmed Name Process

For Current Students:

Current students can declare an affirmed name, gender, or both name and gender identification to be used in their records where legal names are not required by law.  Upon the request of a current student, the District shall update any records for the student to include the affirmed name, gender, or both name and gender identification.  The records that shall be updated include but are not limited to District-issued email addresses, student identification cards, class rosters, transcripts, diplomas, certificates of completion of courses, or similar records.

Through a self-service process in the Lassen College Student Portal, all students including our transgender, gender non-conforming students, may update their records to include their chosen name/nick name and/or pronouns. Personal identity edits made in the student portal will update student records with the Admissions and Records Office, in Canvas, and in the Student Portal. Student records will still maintain student’s legal name for consistency across reporting systems including Federal Financial Aid. To edit your personal identity information in the student portal, please refer to “How to Update Your Personal Identity Information” instructions.

The District cannot require a current student to provide legal documentation to demonstrate a legal name or gender change in order to have the student’s affirmed name listed on the student’s records. [AP 5040]

Please be advised: Campus departments are only able to look up student records by student ID or legal name. It is recommended you bring your student ID card with you when requesting assistance from any department on campus. Your chosen name will be displayed for Staff to see and know to use the chosen name.

For Former Students:

If the District receives government-issued documentation, as described below, from a former student demonstrating that the former student’s legal name or gender has been changed, the District shall update the former student’s records to include the updated legal name or gender.  If requested by the former student, the District shall reissue any documents conferred upon the former student with the former student’s updated legal name or gender.  Documents that shall be reissued by the District upon request include, but are not necessarily limited to, a transcript or a diploma conferred by the institution.

The District shall not charge a higher fee for correcting, updating, or reissuing a document or record based on an affirmed name, gender identification, or legal name or gender change than the fee it charges for correcting, updating, or reissuing that document or record generally.

The documentation of a former student sufficient to demonstrate a legal name or gender change includes, but is not necessarily limited to, any of the following:

• State-issued driver’s license or identification card;
• Birth certificate;
• Passport;
• Social security card;
• Court order indicating a name change or a gender change, or both.

The District is not required to modify records that the former student has not requested for modification or re-issuance.

If you need further information about Name, Gender Identity, and Gender Changes to Student Records, please contact the Admissions and Records Office at 530-251-8808.